Top 5 Best Printers For Small Business In 2023

Printers play a vital role in business. Most people still don’t know the importance of print-based marketing. It provides an opportunity for advertising which helps you to show your products to the world. Understanding the importance of printing can help grow your business. Both inkjet and laser printers work very well in offices. Promoting your business in such a competitive world is very difficult nowadays.

Best Printers For Small Business

You have to use some different tricks and methods to increase your business. For this purpose, we have listed some best printers for small business.

1- Canon imageClass MF644Cdw

Canon imageClass MF644Cdw printer

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Canon imageClass MF644Cdw is the best printer for small businesses. It is easy and simple to use and has various useful features for business purposes.

ImageClass MF644Cdw is a bulky laser printer that feels sturdy and solid. It measures 16.6 inches in height, 17.8 inches in width, 16.6 inches in depth, and 53.5 pounds in weight.

The printer’s display screen is 5 inches large, touch-sensitive, and user-friendly. Touch response is fast, and sensitivity is also great. Canon imageClass MF644Cdw has an outstanding 3 ink cartridges, each with an integrated drum.

It would help if you did not get worried about the replacement of units. Both colour and black yield are unique. Third-party ink toners are also accepted.

Scanning features are awe-inspiring in Canon imageClass MF644Cdw. The auto document feeder in this printer can perform single-pass duplexing.

The scanning resolution of the printer is 600 DPI, the scan colour depth is 24-bit, and the scan size of the flatbed scanner is 8.5 x 11 inches. It also supports copy and fax features.

Canon imageClass MF644Cdw has a speed of 17 ppm for black text documents, 22 PPM for the colour document, and prints the photo in 19.2 seconds. MF644Cdw has excellent connectivity features for small businesses.

This printer is available with Ethernet, USB to the computer, Wi-Fi, Mopria services, and Apple AirPrint. Bluetooth option is not included, but it supports mobile printing through the Canon print app. MF644Cdw supports printing sizes like letter, legal, A5, and A4.

  • Excellent Connectivity.

  • Low cost per print.

  • Well built and simple to use.

  • Duplex scanning.

  • Glossy photo paper printing is not supported.

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2- HP OfficeJet pro 9025

HP OfficeJet pro 9025 printer

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HP Officejet Pro is an inkjet printer that can be used by almost all users, whether in offices for small businesses or homes. The printer allows users to print many pages with good printing speed.

The build quality and design of HP Officejet pro 9025 are excellent, measuring 12.6 inches in height, 17.2 inches in width, 15.6 inches in depth, and 26.4 lbs in weight.

The display of HP 9025 is 2.6 inches touchscreen which is fantastic and responds very fast. For better viewing angles, the screen can also be tilted. The cartridge system of the printer is good, having 3 colour cartridges. Scanning features are also excellent.

Features an automatic document feeder and duplex scanning for ultra convenience. The flatbed scanner can scan 8.5 x 11 inches with 1200 DPI resolution and 24-bit colour depth. It also supports the facilities of faxing and copying.

This printer has a good printing speed of 24 ppm for black and 20 ppm for colour documents. The good thing to notice about this printer is that it also supports automatic duplex printing. The input tray of HP Officejet pro 9025 can hold 500 sheets, while the output tray can hold 100 sheets.

Different printing sizes include letter (8.5×11 inches), Legal (8.5×14 inches), A6, A5, A4, photo (4×6 inches), and photo (5×7 inches). Hp Officejet pro 9025 supports mobile printing through the HP smart mobile app available for iOS and Android.

Connectivity features are outstanding as this printer supports Ethernet, Wi-Fi, USB to the computer, Apple AirPrint, Mopria services, and external storage support.

  • Fast print speed.

  • Duplex scanning.

  • Excellent connectivity.

  • Duplex printing.

  • Don’t print MS Office files via mobile app. 

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3- Canon imageClass MF445dw

Canon imageClass MF445dw printer

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Canon imageClass MF445dw is a monochrome laser printer specially designed for small businesses. That excellent all-in-one printer has good scanning features, a fantastic cartridge system, and fast print speed. The toner is not expensive, which makes the cost per print very low.

MF445dw comes with a 5 inches excellent tiltable touchscreen. Visibility is great no matter where you are sitting or standing. You will also find three capacitive touch buttons below the screen.

Canon MF445dw is a bulky printer measuring 15.4 inches in height, 17.8 inches in width, 18.3 inches in depth, and 35.7 pounds in weight.

The cartridge system of the printer is superb. It yields a vast number of pages and also accepts 057H toner cartridges to increase the yield. Third-party ink cartridges can be used in this printer.

The scanning feature includes a flatbed scanner with an auto document feeder (ADF) and supports duplex scanning. The scanning resolution is 600 DPI with a colour depth of 24 bits.

Canon ImageClass MF445dw has a printing speed of 28 ppm for black text documents, and it takes just 6.7 seconds for photo printing. It also supports automatic duplex printing, and the input tray can hold 350 pages.

But the critical thing to notice about this printer is that it only prints black and white documents. Connectivity options are very outstanding. Ethernet, USB to a computer, Wi-Fi, Mopria services, and Apple AirPrint are included in this printer.

Unfortunately, there is no support for the SD card. As the printer is business-oriented, it only works with the Canon business application, which is available for Android and iOS. Scan, copy, and print from your smartphone.

Different printing sizes are supported, like Letter (8.5 x 11 inches), Legal (8.5 x 14 inches), A6 (105 mm x 148 mm), A5 (148 mm x 210 mm), and A4 (210 mm x 297 mm).

  • Great connectivity options.

  • Excellent printing speed.

  • Automatic document feeder support.

  • Good scanning features.

  • Only prints in black. 

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4- Brother MFC-L2750DW

Brother MFC-L2750DW printer

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Brother MFC L2750DW, the all-in-one laser printer, is an affordable device for users who want to avoid buying expensive machines for their small businesses.

The build quality of the printer is superb, and you can easily access paper jams. With a 2.7 inches touchscreen, the menus and settings are simple and easy to navigate. However, the display screen has no tilt adjustment, and the visibility is also average.

MFC L2750DW is a large printer and requires more space. Dimensions of the printer are 12.5 inches in height, 16.3 inches in width, and 16.1 inches in depth, weighing 25.8 lbs.

The printer’s cartridge system is extraordinary as it is a monochrome printer with only black toner. But yields a vast number of papers before replacing them. Third-party and high-yield cartridges are also accepted in this printer.

Scanning features are excellent, consisting of an Automatic document feeder that can perform duplex scanning to save time. The scan resolution is 1200 DPI, the colour depth is 24 bit, and the flatbed scan size is 8.5 x 11 inches. Fax and copy features are also present in this printer.

Brother MFC L275oDW has a printing speed of 36 ppm for black text documents, and it takes just 12 seconds for photo printing. The auto document feeder can support up to 50 sheets, while the input tray holds 250 pages.

The printer’s connectivity features greatly support Ethernet, USB, Wi-Fi, Apple AirPrint, and Mopria services. NFC feature is also included in this printer.

Brother iPrint and mobile scanning app are available for both iOS and Android. These fantastic features allow you to scan, print, and copy from your smartphone.

Brother MFC L2750DW prints in various sizes, including letter (8.5×11 inches), legal (8.5×14 inches), A6 (105mm x 148mm), A5 (148mm x 210mm), and A4 (210mm x 297mm).

  • Fast printing speed.

  • Excellent scanning features.

  • Low cost per print.

  • Great connectivity options.

  • Can’t print color documents. 

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5- Canon Pixma TR7520

Canon Pixma TR7520 printer

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Canon Pixma TR7520 is a budget-friendly printer for small businesses with good connectivity features. Due to its compact size, it fits everywhere, measuring 7.5 inches in height, 17.3 inches in width, 13.8 inches in depth, and 17.4 lbs in weight.

Printed photos look good, and the cost per print is also low. TR7520 comes with good scanning features. The display is a 3.0 inches touch screen with two physical buttons, ‘Home’ and ‘Back’ for navigation. The all-in-one printer performs various tasks.

Canon Pixma TR7520 supports automatic duplex printing and has impressive scanning features. A flatbed scanner comes with a resolution of 1200 DPI that can scan up to 8.5 x 11 inches of paper quickly. It can copy and fax too.

Canon Pixma TR7520 comes with 5 individual ink cartridges. A user only has to replace the finished ink cartridge. It has a fast printing speed of 10 ppm for black text documents and 7 PPM for colour documents, while it takes just 38 seconds for photo printing. Both input and output trays can hold 100 sheets.

Connectivity options are excellent in this printer. Wi-Fi, Bluetooth, USB input to the computer, Apple AirPrint, and Mopria services are included in this printer.

Unfortunately, it has no Ethernet, but this printer’s performance is fantastic. The Canon Selphy print inkjet app is also available for Android and iOS. Print, scan and copy from the application directly.

Various printing sizes include:

  • Letter (8.5 x 11 inches).
  • Legal (8.5 x 14 inches).
  • A5 (148 mm x 210 mm).
  • A4 (210 mm x 297 mm).
  • Photo (4 x 6 inches).
  • Photo (5 x 7 inches).
  • Compact size.

  • Auto document feeder.

  • Allows faxing also.

  • Excellent connectivity.

  • No Ethernet support.

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Buyers Guide For Best Printers For Small Business:

1-Type and function:

Different businesses have their own needs. Both laser and inkjet printers are helpful for business. It will be good if the printer has additional functions like scanning, copying, and faxing. The user can purchase a printer that fits his needs.

2- Print speed:

The speed of the printer is an essential factor for business purposes. High-speed printing will save you time and boosts your business. We recommend printers that have at least 20 PPM of speed or more.

3- Capacity:

Capacity is the name of the monthly duty cycle of the printer. It means how many prints a printer can produce in a month. For business purposes, you must purchase a printer with a more excellent duty cycle that fulfils your printing needs without any problem.

4- Size:

Size also matters. It depends upon the place where the printer should be placed. You can buy any size printer if you have a big office or room. But if you have a small room or office, you must buy a compact printer.

5- Connectivity:

Connectivity is one of the most important features when buying a printer for business. Every printer has different specifications.

Wi-Fi, USB interface, Ethernet support, Print from your smartphone through a mobile app, Mopria services, and Apple AirPrint are some features you should remember while purchasing a printer. 


This article is all about the best printers for small businesses. There are a vast number of printers available in the market. Therefore, finding the best printer that fits your business needs takes time and effort.

This article has looked at different aspects of printers, like price, size, availability, and other qualities. We hope you find the best printer among these for your business.

Hi... I am Junaid Khan (Telecom Engineer) and professional blogger. I have 8 years experience in tech department and publishing lot of technology based articles on different top websites. Here I will solve your tech related issues and will share my experience with research based content.

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